For property managers
Collect turns move-in and move-out inspections into AI-documented, timestamped condition records — then diffs them automatically and writes the deduction report for you. Plus work orders, preventive maintenance, a capital asset register, and a portfolio dashboard that ties it all together.
| Item | Move-in | Move-out | |
|---|---|---|---|
| Refrigerator | Excellent | Good | |
| Carpet — living room | Good | Damaged | DAMAGED |
| Window blinds (3) | Good | — | MISSING |
| Stove / oven | Good | Good | |
| Bathroom vanity | Excellent | Damaged | DAMAGED |
500–20,000 units
You can't see unit condition across the portfolio. Inspections live in binders, camera rolls, and the memory of whoever did the walk-through. When a deposit dispute escalates, the evidence is whatever someone happened to photograph.
With Collect
Every inspection becomes structured, timestamped data: item-level condition per room per unit, consistent across every property and every tech. Disputes get answered with records, not recollections.
2–50 doors
You do your own move-outs with a phone camera and a checklist PDF. The photos are somewhere in your camera roll, undated and unlabeled, and writing the deduction letter takes a stressful evening.
With Collect
Walk the unit once with Collect. The AI catalogs what's there and its condition, the diff against move-in is automatic, and the deduction report is generated — you just fill in the charges.
Leasing managers & techs
A thorough move-out walk takes an hour-plus with a clipboard, and turn season means dozens of them. Detail slips when you're rushing — and the missed blinds become next year's dispute.
With Collect
Room-by-room guided flow: open the unit's inspection, tap a room, pan the camera. The AI does the itemizing. A full unit takes minutes, and nothing gets skipped.
A tech walks the unit room by room. The AI records every item and its condition — appliances, fixtures, flooring, blinds — timestamped and tied to the unit.
Same walk, same AI. Collect automatically diffs against the move-in baseline: what's damaged, what's missing, what's fine.
A print-ready deposit deduction report — itemized findings by room, charge lines, and signature blocks for manager and tenant.
Why it holds up: every finding is backed by a photo, a timestamp, and an AI condition grade recorded at the scene — not reconstructed afterward. The report shows tenants exactly what changed and when.
Damaged and missing items flow straight from the inspection diff into a print-ready report — organized by room, with charge lines ready for your numbers and signature blocks for both parties. What used to be an evening of letter-writing is a print button.
| Room | Item / condition | Charge |
|---|---|---|
| Living room | Carpet — damaged (stains, photo attached) | $ ______ |
| Living room | Window blinds ×3 — missing | $ ______ |
| Bathroom | Vanity — damaged (cracked basin) | $ ______ |
Properties, buildings, and units in one hierarchy. Lease status and turn status on every unit, vacancy counts on every building, and CSV import to onboard an entire property in minutes.
Inspections are the foundation. Built on top of that same property hierarchy is everything else it takes to run a portfolio day to day — maintenance requests, recurring upkeep, capital planning, and a single view of what needs attention.
Maintenance requests
A tenant texts the leasing office about a leaking faucet. The leasing office texts the super. The super forgets, or fixes it but never says so. Nothing is prioritized, nothing is tracked, and by the time it's a flooded unit, nobody can say when it was first reported.
With Collect
Work orders live on the unit, building, or common area they belong to — with a category, priority, and status. Anyone on the team can see what's open, what's urgent, and what's already done.
Preventive maintenance
Most maintenance only happens after something breaks — a clogged HVAC filter becomes a dead compressor, a missed gutter cleaning becomes a roof leak. There's no system tracking what's due, so "preventive" maintenance never actually happens.
With Collect
Set up recurring schedules — daily to annual — for any task on any property, building, or unit. Collect tracks what's due and flags what's overdue, so small jobs get done before they become big ones.
Capital planning
The water heater that's 14 years old, the roof that's 10 years from end-of-life, the HVAC unit whose warranty expired last spring — none of that lives anywhere except in the memory of whoever's been around longest. Capital planning becomes guesswork, and replacements become emergencies.
With Collect
A register of every major system and piece of equipment — install date, expected lifespan, warranty, condition, and service history — per property, building, unit, or common area. See what's aging out before it fails.
Portfolio operations
Across a portfolio, the things that need attention — open work orders, overdue maintenance, vacant units — are scattered across spreadsheets, inboxes, and whatever the site manager remembers. There's no single place to see what's urgent across every property at once.
With Collect
The portfolio dashboard rolls up vacancy, open work orders, and overdue maintenance across every property into one view, with the top items linked straight to where you can act on them.
Start with a single property this turn season. Inspections, work orders, maintenance schedules, and capital planning are ready from day one — when the first dispute closes with a Collect report, you'll know what to do next.